Your training workspace

Welcome back

Manage your providers, prepare class rosters, and keep track of your saved training records.

Recently saved rosters

Your saved rosters will appear here

Build a roster and choose Save roster to add it to your history.

Current roster

Ready when you are

Quick actions

Keep your library and instructor details up to date.

Course details

Header of the TR-06

Course

Course / topic name *

Class date *

Course number *

Topic number *

CE hours taught * Default for every row; override per person below.

Course type

Program

Instructor cert # * Who taught the class. Added to the roster with the instructor category.

Instructor first name

Instructor last name

Attendees

11 on the roster

#	Last name	First name	Certification #	Level	Hours

Save keeps your progress on this tab. Submit files it to History as submitted and clears the tab for the next class.

Select Provider

0 saved

Export

Filename

Providers
Total CE hours
Topic ID
Class date
Submitted by

Everything checks out — ready to upload.

Scan into the CE Scanner

1 · Sign in

2 · Course

3 · Students

One button per step, matching the three Auto-Type scripts. Copy step 1 → run Sign In; select Scan CE; copy step 2 → run Course; copy step 3 → run Roster.

Unzip before you upload — the file inside already carries the right name. Note this is plain XML; CE Scanner's own ~/CEScanner/data queue holds encrypted files, so it can't be dropped in there.

Provider Library

Saved once, reused on every class

Last name▲	First name▼	Certification #▲	Level▲

Import providers

From a file, or pasted

Excel (.xlsx), CSV, TSV or plain text. The first row should name the columns — Certification #, First name, Last name and optionally Level and Expiration Date. Order doesn't matter and extra columns are ignored. A single Name column works too. Providers already saved are matched by certification # and updated in place — no duplicates — so an upload can just be cert # plus a new expiration date.

or paste

With no header row, columns are read as Cert #, First, Last, Level, Expiration. Expiration is optional — leave the last column off if you don't have it. Or add a header row to name columns in any order.

Housekeeping

Course Library

Currently valid — click a course for its rosters

Course #	Topic #	Subject	Valid	Students	CE hours

Past Courses

No longer valid — kept for their rosters

Course #	Topic #	Subject	Expired	Students	CE hours

Import approval

The Course Approval PDF the Office of EMS sends when a course is approved. Pick several at once if you like. It reads the course and topic numbers, subject, valid dates, max students and CE hours granted.

What these limits mean

Valid dates: course # is usable
Students: cap across all rosters
CE hours: most one provider can get

The student count is how many different providers this app has recorded against that course and topic, from saved rosters plus the one you're building. Rosters submitted before you started using this app aren't counted.

Saved rosters

Drafts and submitted rosters — uploaded ones move to the section below

Class date▼	Course / topic▲	Course #▲	Topic▲	People▲	Hours▲	Status

Set these once. They prefill every new roster and control how the export is built — so day to day you only touch the class details on the Roster tab.

Instructor

Your credentials live in Account

Your instructor certification #, name and expiration are set in Account (top right). They prefill each new roster's instructor and your CE Scanner sign-in code.

Add the instructor to the roster automatically Appends the instructor cert to every new roster, the way a submitted file expects.

Roster defaults

Starting values on a new class

Default CE hours

Provider column order How the name and certification columns are ordered on the Providers tab and the roster table.

Certification levels

Auto-filled from the cert letter

Each level and the certification-number letter that auto-assigns it. Leave a letter blank if nothing should map to that level — for example, cert numbers starting with F map to EC.

Level	Letter

How it maps to the XML

For reference

Class date: MM/DD/YYYY
Course number: as typed
Instructor cert: CreatedBy
Name: LastName / FirstName
Topic number: 00000 (5 digits)
Category: by cert letter
Hours: 00.00
Filename: cert_course_MMDDYYhhmmss

Category is set from the first letter of each cert, the same table the CE Scanner uses: F → 6, G → 2, H → 7, every other letter → 1. You can override a row by hand and it sticks.

The filename matches what CE Scanner produces — full cert number, course number, then a MMDDYYhhmmss stamp taken the moment you export.

Scanner auto-type scripts

Mac + CE Scanner

Unzip to get the three Sign In, Course and Roster AppleScripts. Put them somewhere handy (your Desktop), open one in Script Editor and press ▶ to run it. First run, macOS asks to allow it under Privacy & Security → Accessibility. Mac only — they drive the CE Scanner, which is a Mac app.

Your data & backups

Your providers, settings and history are saved with this page, so they follow you to any device you open it on.

A backup is one JSON file holding your providers, settings and saved rosters. Use it to move everything between the online version and your own copy.

Automatic backups on this device

Recovery points saved automatically as you work, and just before any bulk delete. They stay in this browser and let you undo an accidental wipe or a bad overwrite.

TR-06 Roster Builder